Privacy Policy
Totnes Classic Vehicle Show (the "Event") is organized and operated by River Dart Rotary, a member of Rotary International in Great Britain and Ireland. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website, register for the Event, or interact with us in relation to the Totnes Classic Vehicle Show. We are committed to protecting your privacy and complying with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are
River Dart Rotary is the data controller responsible for the personal information collected through the Totnes Classic Vehicle Show website. You can contact us at:

River Dart Rotary
C/o 19 Freshwater Drive, Paignton, Devon, TQ4 7SB
Email: tcvs@trevorbranton.co.uk
Phone: 07773005147

2. Information We Collect
We may collect the following types of personal information:

Contact Information: Name, email address, phone number, and postal address when you register for the Event, sign up for newsletters, or contact us.
Event Participation Details: Information about your vehicle (e.g., make, model, year) and participation preferences when registering for the Show.
Website Usage Data: Information collected automatically, such as your IP address, browser type, device information, and pages visited, through cookies or similar technologies (see Section 6).
Other Communications: Information you provide when contacting us via email, forms, or other channels.
3. How We Use Your Information
We use your personal information to:

Process your registration for the Totnes Classic Vehicle Show.
Send you updates, newsletters, and information about the Event (with your consent where required).
Respond to your inquiries or provide customer support.
Improve our website and services, including analyzing usage trends.
Comply with legal obligations or protect our legal interests.
4. Legal Basis for Processing
We process your personal information based on the following legal grounds:

Consent: For example, when you sign up for newsletters or provide information for Event participation.
Contract: To fulfill our obligations when you register for the Event.
Legitimate Interests: For improving our website, analyzing usage, or managing the Event effectively.
Legal Obligation: To comply with applicable laws and regulations.
5. Sharing Your Information
We do not sell or rent your personal information. We may share your information with:

Service Providers: Third parties who assist with website hosting, payment processing, or Event organization, under strict confidentiality agreements.
Legal Authorities: If required by law or to protect the safety, rights, or property of River Dart Rotary or others.
Rotary International: Limited information may be shared with Rotary International for administrative purposes, in line with their privacy policies.
6. Cookies and Tracking Technologies
Our website may use cookies to enhance your experience, such as remembering your preferences or analyzing site usage. You can manage cookie preferences through your browser settings. For more information, please refer to our Cookie Policy [link to Cookie Policy if applicable].

7. Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy or as required by law. For example, Event registration data is typically retained for one year after the Event unless you request deletion or consent to further contact.

8. Your Rights
Under the UK GDPR, you have the following rights regarding your personal information:

Access: Request a copy of the personal information we hold about you.
Rectification: Correct inaccurate or incomplete information.
Deletion: Request deletion of your data in certain circumstances.
Restriction: Limit how we use your data in specific cases.
Objection: Object to processing based on legitimate interests.
Data Portability: Receive your data in a structured, machine-readable format.
Withdraw Consent: Withdraw consent at any time where we rely on it for processing.
To exercise these rights, please contact us at [Insert Contact Email]. We will respond within one month, as required by law.

9. Data Security
We implement reasonable technical and organizational measures to protect your personal information from unauthorized access, loss, or misuse. However, no system is completely secure, and we cannot guarantee absolute security.

10. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these sites. Please review their privacy policies before providing personal information.

11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. We encourage you to review this policy periodically.

12. Contact Us
If you have any questions, concerns, or complaints about this Privacy Policy or our data practices, please contact us at:

River Dart Rotary
C/o 19 Freshwater Drive, Paignton, Devon, TQ4 7SB
Email: tcvs@trevorbranton.co.uk
Phone: 07773 005147

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at https://ico.org.uk/make-a-complaint/.

Effective Date: May 23, 2025